Billing a day care month

A day care month is generated like any other month — see Billing a month, step by step. What differs is what it counts: the days of the attendance register, not the calendar.

What the month bills

  • The forfait, to the health insurer: one line per run of consecutive days that earn it, at the rate of the user’s CSJ category. A user who comes on Monday, Wednesday and Friday has three runs a week.

  • The day price, to the user: one line a month at the price of the day place, with the days recorded as its quantity — whether they earn the forfait or not.

  • The daily supplements, on the days recorded — not on the calendar days.

  • The transport, on the days the register says the centre drove the user in.

And what it never bills:

  • no night: the day place is billed on the days recorded only;

  • nothing ahead: the days are billed once they happened;

  • no absence rebate, and no leave to declare: a day nobody came is simply not billed.

A day recorded, corrected or removed after the month was generated bills the month again for that user, as a change of absence does.

The billing lines of a user who comes every opening day: five forfait lines, one per week, then the day price, the day room line, on 21 days attended

The lines are read on the period, under its Billing Lines tab, or on the stay’s tab of the same name. Each forfait line carries the CSJ category, its pseudo-code and the health insurer as payer; the day price line names the user.

The month nobody ticked

When a user’s month bills nothing, refreshing the period says why in its chatter: nothing recorded in the attendance register for them, with the last day recorded of each user concerned. A recent date says the register was not kept up; « never » says the user never came.

The note on the period: nothing recorded in the attendance register for this month, so nothing is owed, with the user's name and the last day recorded

Fill in the register — see Recording attendance — then Refresh the period.

When the staffing norm reduces the forfait

A staffing norm applied to the billing year reduces every CSJ forfait of that year, and the period says so when it is generated. Under 75 % of the norm, no forfait line is produced at all — never a claim at 0.00 EUR — and the period says Forfait withdrawn by the sector. See The staffing norm.

Sending to the health insurers

The forfaits go to the health insurers by eFact, under the day care centre’s own INAMI number, in their own sending. See Electronic invoicing (eFact).

What’s next